Administrative Assistants (Administration & Office Support)

Contract/Temp

Administration Officer - Oamaru

Six Month Maternity role, based in Oamaru, North Otago

Fixed term Part-time position of 20 hours a week

We have an opportunity for an administration professional to join our team and deliver high quality, efficient and proactive administrative support in our Regional Office site.

About us 

• We help New Zealanders to be safe, strong and, independent.
• We help New Zealanders get the support they require
• We support New Zealanders to be resilient and live in inclusive and supportive communities
• We help New Zealanders participate positively in society and reach their potential About the role

This busy and varied role will see you managing the reception area of our office including oversite of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing and building repairs, taking responsibility for minutes taking and pool car bookings.

You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and Safety standards is a big focus of the role.

This will include fleet management (car repairs and WOF) and pick up of catering and transportation.

About you

You are a positive and organised team player who’s also proactive and flexible to cope with regular interruptions and juggle and reassess priorities while maintaining a smile and a sense humour!

You’re also self-managing and easy-going, no task is too big or too small for you, you take everything in your stride and get things done effectively and efficiently.

You will specifically have:

• Intermediate to Advanced skills in Microsoft Office, particularly Word, Outlook, PowerPoint and Excel
• Excellent attention to detail and experience supporting a team in an administrative capacity
• Well-developed interpersonal and communication skills, verbally and in writing
• Restricted NZ Driver’s licence and ability to drive Ministry vehicles as required

We offer

• A rewarding career with a team committed to the highest standards of work
• Discounted Southern Cross Health Insurance
• Excellent on the job training
• Career mobility within MSD
• Wellbeing and coaching
• Supporting and caring work environment

Position Description

https://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-delivery/administration-officer-june-2020.docx

Salary range: [$58,707.00] - [$70,864.00]

How to apply

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form and answer the following question in the online application form:

Give us an example of when you have done well at completing tasks within a set timeframe, despite having significant clashes in your work priorities. (Maximum 1500 characters)

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the competencies listed in the position description.

All applications must be made online. If this is not possible or if you have any queries, please contact Deb Laraman at mailto:[email protected]

Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

Closing date: Wednesday, 31st May 2023

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents.

We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment.

We work together to make a difference for communities while doing the right thing with integrity.

We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.