Milton, Otago

Administrative Assistants (Administration & Office Support)

Full time

The salary is $59, 717 - $63, 434 per annum.

Ngā kawenga | About the role

We are currently looking for an Administration Support Officer to join our team at Otago Corrections Facility. In this busy and varied role, you will be responsible for the visits applications and reception area where you will be interacting with visitors regarding their scheduled visitor bookings with the people in our care.

You will also be supporting our managers with general administration in the prison, as well as delivering a wide range of administrative services including;

• Site access requests for staff and external providers
• Maintaining the prisoner telephone system
• Maintaining databases and communicating with external agencies
• Visitor, Volunteer and Contractor Application Forms
• Maintain Visitor Information Centre Health & Safety station and registers

You will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

This role is 40 hours per week, on a rostered rotating cycle between Monday to Sunday. The core hours will be between 8am-5pm.

Staff need to be available to work weekends. Family visits occur predominantly over weekends therefore the Visitor Information Centre is a 7-day operation.

He kōrero mōu | About you 

We are looking for bright and bubbly additions to our team who can represent our organisation with pride and professionalism and who have the following skills;

• Knowledge of and experience with financial/accounting and administrative procedures, systems and processes
• A can-do attitude with a high level of initiative and discretion
• Resilience when dealing with conflict and difficult situations in changing environments and a pragmatic approach to problem solving
• The ability to prioritise and meet deadlines whilst managing a high volume of work
• Excellent verbal and written communication skills, interpersonal skills, and the ability to work with a diverse range of people at all levels
• Strong attention to detail
• Be capable of working independently or in a team environment
• Experience working with Microsoft office suite (Excel, Word, Outlook)

Please be aware that a full New Zealand Driver Licence is required for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

If you have the skills and experience that we are looking for then we would love to hear from you!

Utu ā-tau | Salary

The salary range for the role is $59, 717 and $63, 434 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi.

We're also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua. 

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. 

If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills.

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at [email protected].

Applications close Wednesday 1st May 2024.